November 12, 2011: Weyers Cave, VA 

            President Jamie Kerr called the meeting to order.  Barbara Clary, Robert Pembelton, and James Cook gave a 2011 National Convention Report to the juniors and thanked them for all of their hard work with the convention.  They also presented Jamie Kerr with a $5000 check for the juniors from the national convention fund. The juniors will discuss how best to use this money in preparing for the next convention. The minutes were read by secretary Hayley Potts and approved (Cole Leonard/Logan Potts).  Jamie Kerr gave the treasurer’s report for Lindsay Barker and reported the balance as being $11,775.24.

            We began the old business with a breakdown of money earned from our fundraisers this past year.  The semen raffle raised $480 and the food booth raised $655.46. The two raffle baskets at the national convention (I-pod raffle and VA wine raffle) together raised $2980.  The money from the raffle baskets went into the scholarship fund.  We raised $260.50 with the t-shirts that were sold with the group from North Carolina.  The ornament sales have raised $1,171.75 to date.  Jeff Meador clarified the “Pay It Forward” discussion from the previous meeting and the exact reasons the idea was dismissed at the national level.

            In new business we discussed what to do for 2012 fundraisers.  The motion was made to keep the same fundraisers as in previous year, with the stipulation that the silent auction was moved from the state convention back to being held at Field Day (Cole Leonard/ Logan Potts).  The 2012 slate for officers and board of directors was elected as follows:

President- Liz Leonard

Vice President- Ben Smith

Secretary- Hayley Potts

Treasurer- Cole Leonard

Reporter- Davey Hardesty

Area 1 Representatives: Logan Potts & Trip Bopp

Area 2 Representatives: Isabelle Leonard & Ashley Rubush

Area 3 Representatives: none

As there are currently no active members in Area 3 it was decided to leave the position open for this year in the hope of gaining new Area 3 members in the coming year who would be able to fill the position.  No changes were made to the bylaws concerning the area representatives.

            Jeff Meador suggested that all members stand and introduce themselves to the new members who were with us. Liz Leonard then gave a report on the 2011 National Convention that Virginia hosted in Richmond.  She told how Virginia won the digital scrapbook contest and had a 5^th place Jr. Quiz Bowl team consisting of team members Logan Potts, Grace Ott, Isabelle Leonard, and Matt Smith. Hayley Potts was 1^st place on the senior division Knowledge Exam, Davey Hardesty was a YDJM finalist, and Chris Potts was a DJM finalist.  Chris Potts was also a recipient of the competitive NHWSO scholarship, and Virginia won Penny Wars.  It was discussed that money will be collected throughout the year for the 2012 Penny Wars in Missouri.  The meeting was adjourned (Cole Leonard/ Trip Bopp).